Fellsmere Frog Leg Festival, Inc.

2024 Exhibitor Rules & Application

 
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We appreciate your interest in the 33rd Annual Frog Leg Festival, Inc.

DATES

LOCATION



HOURS

January 18th, 19th, 20th, 21st, 2024

Fellsmere City Hall
22 S. Orange Street
Fellsmere, FL  32948


Thursday  4 pm – 11 pm     
(Have all vehicles, trailers, and equipment off exhibitor grounds by 2 pm. Have booth set up by 3 pm; Can close at 9pm)

Friday  4 pm – 11 pm     
(Be set up and ready by 3 pm; Can close at 9pm)

Saturday  10 am – 11 pm   
(Be set up and ready by 9 am; Can close at 9pm)

Sunday  11 am – 6 pm     
(Be set up and ready by 10 am)


Please Read the following Agreement then Complete and Submit the Application Form Below.

 

CONTRACT Terms

This contract is between the Exhibitor applicant and the Fellsmere Frog Leg Festival, Inc. (FLF)

The FLF must receive the signed contract and photos of items to be sold before your application can be processed. You will only be permitted to sell or display items that are in the photos you submit.

Application (Including payment & photo of display) deadline is December 15, 2023.

Vendor fees for all four day are as follows:

$225.00

$425.00

$600.00

$150.00

+$25 per corner spot

+$50 per midway spot

One Booth

Two Booths

Three Booths

Non-Profits

Requests:

Corner Spot

Midway Spot


Full payment must be received upon receipt of approval email. Any exhibitor not accepted will be notified by email. Fees are non-refundable once the FLF accepts a vendor.

Money Orders payable to the Fellsmere Frog Leg Festival, Inc. or online PayPal Invoice are the only forms of payment accepted.

Applications will be processed in the order in which they are received. We require a description of all things you will be selling and a detailed photo of your items along with the setup display. You may not sell items other than those approved in advance. Photos will not be returned. If approved, a letter of acceptance will be issued to inform you of the acceptance. Fees will not be due until you receive your notice of acceptance. All exhibitors will be subject to the same rules and regulations.


Rules & Regulations

The failure to comply with the terms of this Agreement and the Rules and Regulations shall constitute a default and subject you to immediate expulsion from the Festival, plus damages for any losses sustained by the Fellsmere Frog Leg Festival, Inc. or the City of Fellsmere, if the default is not immediately corrected after verbal notice.

Exhibitor spaces are 10’ frontage and 10’ in depth. Every tent must be weighted.

Each vendor must be ready to open by 2:00 pm on Thursday and Friday and 9:00 am on Saturday and Sunday. Exhibitors must commit to 4 days and hours of operations. No subletting or reassignment of your space. All booths must be manned during hours of Festival operation. All booths must have lighting for use after the sun goes down. New this year: We are allowing exhibitors to close at 9:00 pm but there will not be security from 9:00 pm – 11:00 pm.

Equipment and booth teardown may only occur after 6:00 pm on Sunday and everything must be removed by 11:00 pm. No exhibitor vehicles will be permitted on the festival grounds until Sunday after 6:00 pm. You are responsible for leaving your space clean, including removal of trash and debris. All trash must be placed in dumpsters.

Limited parking is available in the designated parking area of the City of Fellsmere Municipal Parking Lot located on North Orange Street.

Limited 110v electricity is available. You must request electrical service in advance and bring your own 100’ extension cord. Generators are not permitted.

Weather is unpredictable and can present challenges for vendors and guests. Please note weather conditions will not give cause or justification for your absence or departure. Fees will not be refunded due to inclement weather. Any decisions regarding closure of the FLF will be at the sole discretion of the FLF.

Exhibitor’s entire display must fit within assigned space. No exhibitor may extend past the approved designated space as determined by FLF. Your space will be clearly marked. Please do not plan on placing any racks, displays or products outside of your space. Anything placed in aisles will be grounds for removal from the festival. Trailers will not be allowed behind the exhibitor’s tents.

You are responsible for collecting and submitting all appropriate taxes.

Any attempt to sell unapproved items will not be tolerated. The Festival reserves the right to close and/or remove exhibitor who have serious violations or lack of professionalism. We reserve the right to cancel or eject any disruptive or fraudulent exhibitors without refunds.

This contract is not assignable or transferable. Only businesses, groups or organizations listed on the application will be permitted to operate or advertise from the festival location.

Fire prevention requires all tents to be labeled fire retardant and/or fire resistant. All other tents will be deemed unapproved and you will be required to remove your tent. All exhibitors will be required to furnish their own fire extinguisher that must be visible at the time of the fire inspection.

No alcoholic beverages of any type shall be permitted.

Frog Tee Shirts are not allowed to be sold. Fellsmere Frog Leg Festival, Inc. is the only entity allowed to sell Tee Shirts depicting frogs at the festival.

Food and beverages of any type are not allowed to be sold from vendor booths unless they are prepackaged.

No political merchandise or booths will be allowed. 

Music is to be kept at a reasonable level and not to be heard beyond booth. In the event there are complaints about the volume, FLF will determine if action is warranted. If a violation occurs, a verbal warning will be issued. A second violation will result in a $25 fine. Any further offenses may result in additional fines and the removal of music from the booth.

No form of gambling will be allowed. No illegal activities will be allowed.

Public bathroom facilities are provided on the festival grounds. No other facilities will be allowed.

The undersigned hereby releases and forever discharges its employees and agents, the Fellsmere Frog Leg Festival, Inc., all volunteers putting on the festival (hereafter call Parties), from any and all liability of any kind for any loss or damage to personal property during participation in the Frog Leg Festival and agrees to hold harmless, defend and indemnify the Frog Leg Festival, Inc. against all claims, losses, damages or liability of any kind, including costs and attorney’s fees arising out of participation in the Frog Leg Festival. Any litigation arising out of this Agreement shall be in Indian River County, Florida and shall be decided on Florida Law.

Please click here to retain a copy for your records.


Exhibitor Application

Completed contract and photos of work and booth set up must be received before approval is granted. Once approved, you will receive an approval email.

Payment can be made through PayPal Invoice or money order mailed to: Frog Leg Festival, Inc., PO Box 67, Fellsmere, FL 32948