The failure to comply with the terms of this Agreement and the Rules and Regulations shall constitute a default and subject you to immediate expulsion from the Festival, plus damages for any losses sustained by the Fellsmere Frog Leg Festival, Inc. or the City of Fellsmere, if the default is not immediately corrected after verbal notice.
Exhibitor spaces are 10’ frontage and 10’ in depth. Every tent must be adequately weighted for windy weather.
Each vendor must be ready to open by 2:00 pm on Thursday and Friday and 9:00 am on Saturday and Sunday. Exhibitors must commit to 4 days and hours of operations. No subletting or reassignment of your space. All booths must be manned during hours of Festival operation. All booths must have lighting for use after the sun goes down. New this year: We are allowing exhibitors to close at 9:00 pm but there will not be security from 9:00 pm – 11:00 pm.
Equipment and booth teardown may only occur after 6:00 pm on Sunday and everything must be removed by 11:00 pm. No exhibitor vehicles will be permitted on the festival grounds until Sunday after 6:00 pm. You are responsible for leaving your space clean, including removal of trash and debris. All trash must be placed in dumpsters.
Limited parking is available in the designated parking area of the City of Fellsmere Municipal Parking Lot located on North Orange Street.
Limited 110v electricity is available. You must request electrical service in advance and bring your own 100’ extension cord. Generators are not permitted.
Weather is unpredictable and can present challenges for vendors and guests. Please note weather conditions will not give cause or justification for your absence or departure. Fees will not be refunded due to inclement weather. Any decisions regarding closure of the FLF will be at the sole discretion of the FLF.
Exhibitor’s entire display must fit within assigned space. No exhibitor may extend past the approved designated space as determined by FLF. Your space will be clearly marked. Please do not plan on placing any racks, displays or products outside of your space. Anything placed in aisles will be grounds for removal from the festival. Trailers will not be allowed behind the exhibitor’s tents.
You are responsible for collecting and submitting all appropriate taxes.
Any attempt to sell unapproved items will not be tolerated. The Festival reserves the right to close and/or remove exhibitor who have serious violations or lack of professionalism. We reserve the right to cancel or eject any disruptive or fraudulent exhibitors without refunds.
This contract is not assignable or transferable. Only businesses, groups or organizations listed on the application will be permitted to operate or advertise from the festival location.
Fire prevention requires all tents to be labeled fire retardant and/or fire resistant. All other tents will be deemed unapproved and you will be required to remove your tent. All exhibitors will be required to furnish their own fire extinguisher that must be visible at the time of the fire inspection.
No alcoholic beverages of any type shall be permitted.
Frog Tee Shirts are not allowed to be sold. Fellsmere Frog Leg Festival, Inc. is the only entity allowed to sell Tee Shirts depicting frogs at the festival.
Food and beverages of any type are not allowed to be sold from vendor booths unless they are prepackaged.
No political merchandise or booths will be allowed.
Music is to be kept at a reasonable level and not to be heard beyond booth. In the event there are complaints about the volume, FLF will determine if action is warranted. If a violation occurs, a verbal warning will be issued. A second violation will result in a $25 fine. Any further offenses may result in additional fines and the removal of music from the booth.
No form of gambling will be allowed. No illegal activities will be allowed.
Public bathroom facilities are provided on the festival grounds. No other facilities will be allowed.
The undersigned hereby releases and forever discharges its employees and agents, the Fellsmere Frog Leg Festival, Inc., all volunteers putting on the festival (hereafter call Parties), from any and all liability of any kind for any loss or damage to personal property during participation in the Frog Leg Festival and agrees to hold harmless, defend and indemnify the Frog Leg Festival, Inc. against all claims, losses, damages or liability of any kind, including costs and attorney’s fees arising out of participation in the Frog Leg Festival. Any litigation arising out of this Agreement shall be in Indian River County, Florida and shall be decided on Florida Law.
Please click here to print a hard copy of the application.
